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Kamis, 31 Mei 2012

Software Kearsipan Elektronik

Analisa yang dilakukan terhadap proyek perolehan software meliputi kemudahan mendapatkan perangkat lunak, kesesuaian dengan sistem yang ada serta kemudahan mengoperasikannya. Tak lupa juga memperhitungkan aspek biaya pemakaian dan pengembangan perangkat lunak tersebut.
Untuk mendapatkan suatu perangkat lunak, kita bisa memilih satu dari tiga hal sebagai berikut :
  1. Membeli paket perangkat lunak yang sudah ditulis atau dibuat oleh perusahaan software. Cara ini dianggap paling praktis, namun cara ini membutuhkan dana yang cukup banyak, karena harga software kearsipan masih cukup mahal. Kelemahan yang lain adalah, biasanya software kurang mengakomodasi seluruh kebutuhan  kantor Anda dalam mengelola arsip.
  2. Menyewa program aplikasi menggunakan internet.
  3. Membuat dan mengembangkan sendiri program aplikasi baru yang disesuaikan dengan kondisi perusahaan. Cara ini, keuntungan yang bisa Anda peroleh adalah sistem yang dibuat benar-benar bisa disesuaikan dengan kebutuhan kantor. Namun kelemahannya adalah program atau software harus dibuat  oleh orang yang ahli kearsipan bersama orang yang ahli pemograman.
 
Sebelum memutuskan untuk menggunakan sistem kearsipan elektronik, beberapa pertimbangan yang harus diperhatikan adalah:
  1. Batas-batas dimana sebuah program dapat disesuaikan dengan kegiatan perusahaan dan dapat memenuhi kebutuhan sistem.
  2. Kemudahan program untuk dimodifikasi seandainya terjadi perubahan untuk menyesuaikan sistem.
  3. Efisiensi pemrosesan untuk masing-masing program yang diuji.
  4. Jumlah dan bentuk langkah-langkah pemrosesan yang diperlukan setiap program untuk mendapatkan suatu output yang diinginkan.
  5. Jumlah tenaga kerja manual yang diperlukan sistem dari setiap programnya. Sampai sejauh mana program bisa menggantikan kegiatan manual yang sebelumnya dilaksanakan.
  6. Penguasaan pemakai atas setiap program.
  7. Biaya-biaya yang diperlukan dari masing-masing alternatif pilihan.

Berikut ini contoh aplikasi sistem kearsipan elektronik:








Aplikasi di atas berbasis Web, sehingga dapat diakses dari berbagai tempat dengan mudah.
Tertarik menerapkan Aplikasi tersebut di Kantor Anda??
Hubungi : sugiarto_uksw@yahoo.com

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